Free for Boards.
Paid only on a win.
Two sides, one page, no asterisks. Boards are never charged anything. Management companies pay a single placement fee, and only when a Board selects them.
For HOA, condo, and co-op Boards
- Full intake and analyst-normalized scope of work
- Invitations issued to qualified companies in your area
- Structured proposals collected on your behalf
- The BoardMatch Report — bid matrix, 3-year Total Cost of Management, scope coverage grid, staffing comparison, automatic flags
- Private Board portal with comments, weighted scorecard, straw polls, and recorded votes
- Board-meeting PDF and Excel export
- Masked communication with every company until you request contact
- Meeting scheduling with the companies you choose
- Post-selection transition checklist
No card, ever. No fee is introduced later.
For management companies
- Listing and public profile
- Verification of licenses, insurance, credentials, and references
- Scoped bid invitations
- The structured proposal builder, with saved templates
- Portal Q&A with Boards
- Win/loss debriefs on every bid you lose
- Meeting scheduling
You are never charged for
- Joining or listing
- Receiving an invitation
- Submitting a proposal
- Losing a bid
- Ancillary or renewal revenue on an engagement you win
Invoiced on the Board’s confirmation of selection. ACH.
Fifteen days to the report. Thirty to a decision.
Proposals are collected over roughly 15 days. Your report is in your hands at day 15. Thirty days is our standard decision window, not a deadline. Every proposal is held firm for 60 days from submission, so a Board that needs another meeting cycle still has protected pricing. Boards that are ready on day 18 can move.
The honest comparison.
The established directories in this category sell leads. A management company pays for the introduction whether or not it ever speaks to the Board, and can spend more to appear higher. Those are legitimate businesses. They are structurally a different product.
| BoardMatch | Pay-per-lead directories | |
|---|---|---|
| What the company pays for | The outcome. One placement fee, only if selected. | The introduction. Charged per lead, win or lose. |
| What the Board is | The customer. Never charged. | The inventory. Sold as a lead. |
| Can a company pay to rank higher | No. No sponsored placement, no ad product, no paid tier. | Yes. Bid levels, ad spend, and premium placement are core to the model. |
| How many companies get your contact info | Zero, until your Board releases it. | Typically several, immediately. |
| Are proposals comparable | Yes. Structured fields against one normalized scope. | No. Whatever each company chooses to send you. |
| Is total cost projected | Yes. 3-year, escalator-aware, including onboarding and ancillary fees. | No. |
| Are licenses and insurance verified | Yes, at the state registry, monthly. | Varies. Usually self-reported. |
| Are ranking factors published | Yes, in full. | No. |
| What the platform earns if you hire nobody | Nothing. | The same as if you hire someone. |
The last row is the one that matters. When a platform is paid for introductions, it is paid the same whether the introduction was any good. When it is paid on selection, it only earns when a Board chose someone it actually wanted.
What a win costs a management company
| Community | Quote | Monthly base fee | Placement fee | Share of 3-year contract |
|---|---|---|---|---|
| 60-unit condo | $12.00 PUPM | $720 | $1,500 min | 5.6% |
| 120-unit HOA | $15.00 PUPM | $1,800 | $1,800 | 2.7% |
| 250-unit HOA | $14.00 PUPM | $3,500 | $3,500 | 2.7% |
| 400-unit condo | $4,200 flat | $4,200 | $4,200 | 2.7% |
| 900-unit master association | $9.50 PUPM | $8,550 | $8,550 | 2.7% |
Three-year contract value assumes a 3% annual escalator and no change in unit count. The minimum applies where one month of the base fee is under $1,500, and it is disclosed on the invitation before a proposal is submitted, not after a win.
Pricing questions
What is the catch for Boards?
There isn't one, and the reason is structural rather than charitable. A Board running a real competitive search is what makes a placement worth paying for. Charging the Board would reduce the number of searches, which would reduce the number of placements, which is the only thing we sell.
Do you take a cut of the management contract?
No. One fee, one time, at placement. No commission, no renewal fee, no percentage of ancillary revenue.
Do you sell our data?
No. Board intake data is never sold, rented, or shared. Aggregate, de-identified market statistics are published, and they cannot be traced to an association.
Is there a fee if we use the report to renegotiate and stay?
No. That is a common outcome and it costs your association nothing. No company is charged either, because no company was selected.
Why a $1,500 minimum?
A $700-a-month financial-only engagement still consumes an analyst's normalization work, a verification cycle, and a Board's evaluation. We disclose the minimum on the invitation rather than bury it.